DUTIES AND RESPONSIBILITIES OF A CHESS CLUB SPONSOR
- Recruit students. Encouraging diversity must be one of your goals.
- Establish and secure a location for regular meetings.
- Determine what materials will be needed and what funding is available.
- Publish a schedule of club meetings and competitions.
- Contact parents and keep them regularly informed of club activities.
- Determine what resources are available to help your students perfect their strategies.
- Determine how you will publicize your club.
- Send any press releases to the CMS Public Information Office, located at the Education Center.
- Questions regarding chess can be directed to the CMSCA.
The following are duties and responsibilities of a club sponsor, as set forth by the Charlotte-Mecklenburg Schools system:
Do’s and Don’ts
In addition to the foregoing, to help the CMSCA serve you and your club better, we ask that you adhere to the following DO’s and DON’Ts:
- DO check the online calendar every weekend to confirm your scheduled visit time and date.
- DO be sure to sign the CMSCA instructor’s timesheet at the end of every visit, and record the time the instructor was present.
- DO introduce your instructor to the group of students he or she will be working with.
- DO encourage students to treat the instructor with respect and enthusiasm. It is appropriate to refer to the instructor as “Coach
John” or “Coach Jane.” - DO handle all student disciplinary problems yourself, as it is not the responsibility of the CMSCA instructor to discipline club
members. If a student becomes disruptive during a lesson, he or she obviously does not want to be there, and the instructor will
send the student to you. - DO check the schedule of upcoming tournaments and provide registration forms for your club members to be able to participate.
- DO contact the CMSCA if your instructor does not show up according to the posted schedule.
- DO contact the CMSCA if you change the time, date and/or location of your club meetings, or if your club will not be meeting
when you are scheduled to have an instructor visit. - DO contact us if you have feedback (negative or positive) on any CMSCA issue including instructors, scheduling or tournaments.
- DON’T leave club control with an instructor. The instructor is a resource for your students, but it is still your responsibility to run
and organize the club and to maintain order among students. - DON’T give scheduling information to the instructor without contacting the CMSCA as well.
